Maintain the actual decision and later residence records with their correct dates and purposes.
Use each record for its own event
An approval notice may not establish the start date needed for later residence obligations. Follow the actual process rather than assign the petition date to every subsequent deadline.
The signed loan agreement, the bank's disbursement record, statements showing the investor received and then transferred the proceeds, the currency-conversion record, and the escrow or enterprise receipt establish the core source-and-path chain. Identify who held what interest at each point in time and obtain the records supporting any transfer between family members, rather than presenting the funds as though they originated from a single, simple transaction. Retain the filed case, investment and transfer records, immigration notices and status documents, plus relevant project reports and supporting evidence obtained through the appropriate process. As a continuous chain from the origin of the money to the enterprise, with a document at every step: sale agreements, corporate records, tax filings and bank statements together, rather than a bank balance and a covering letter. Where gifts, loans, business distributions, or asset sales are part of the funding chain, provide their actual terms for review rather than simplifying the description.