Use the effective agreement and relevant records of funding, recipient and release conditions.
Reconcile contract and payment evidence
A transfer to an account does not alone explain who may release or recover the money. Identify the actual terms and material amendments without inventing a standard clause the parties never agreed to.
A total cost build-up supported by quotations and contracts, evidence of funds committed with transfers and paid invoices, a source-of-funds trail from the origin of the money, corporate formation documents, the lease, and projections with stated assumptions. The dealer agreements and manufacturer approval, three years of financial statements and tax returns, the lease or deed, payroll records, the fixed-asset and inventory list, and the executed purchase and escrow agreements. Ask for records describing the portion you are buying: customer or contract lists, revenue and expense detail, payroll, lease and equipment schedules, tax filings, and any liabilities that follow the assets. Gather I-94 printouts, passport pages, flight and lodging records, meeting calendars, correspondence with the seller, letters of intent, deposit receipts, and any escrow instructions. Where records are thin — an older asset, a private buyer, a closed account — say so early; missing pieces can often be supplemented with accountant letters, tax documents or bank certifications rather than abandoned. For self-serve operations, add evidence that corroborates revenue independently — water and electricity accounts, machine counts, coin or card processing statements, and service records showing usage.